Though it’s nearly 25 years old, the PDF is more useful than ever in our increasingly multi-device, and cross-platform environment. Most of the time you can get by with a free PDF reader to review and comment on these files, however if you require more advanced features like editing a PDF file that usually requires upgrading to a premium PDF editor.

Historically, Adobe Acrobat has been the best option, but it has also been the most expensive, often putting it out of reach of individuals and small businesses. That has given rise to a wealth of alternatives with varying features and costs.

One particular platform that I stumbled upon and instantly fell in-love with is PDF Extra.  , this product fits my criteria of being able to do all the tasks and not denting my pockets with a heavy subscription which is extremely important given the rise of cost of living in South Africa and the rest of the world in general. The ability to save any little cent cannot be taken lightly, having used PDF Extra below is a screenshot of the available pricing models:

 

 

Below are the features you should look for in a PDF App:

 

  • Create, convert, and export PDFs: The most fundamental function of a PDF editor is to make PDFs, either from scratch, scanned hard copies, or by converting digital documents. A good PDF editor should be able to transform a variety of file types—from Microsoft Office formats to images to HTML—and do so seamlessly, preserving the original formatting. It should also include OCR technology to make the PDF text searchable and editable. Likewise, a good PDF editor must be able to export PDFs into other editable formats such as Microsoft Word and PowerPoint, HTML, or plain text, maintaining the original files hyperlinks, images, and other elements.  
  • Content editing: Another bit of magic that PDF editors unlock is the ability to modify text; insert, resize, and move images; and reorganize pages in the PDF. A good one will perform these tasks as easily as in a text document or slide deck, allowing in-line editing, dragging-and dropping graphics, and adding or removing hyperlinks.
  • Review and annotate: A good PDF editor should also let you or anyone else using it add comments and other annotations to PDF files during review. It should have tools to mark up both text documents and graphic-heavy files like webpages. Common options include sticky notes, callout boxes, highlighting, freehand drawing tools, and stamps with messages like “approved,” “revised,” and “confidential.”
  • Security: All businesses deal with documents containing sensitive data. Look for a PDF editor that includes security features that allow access for authorized eyes only. Good options will usually offer several levels of security, including password protection, permissions setting, and content redaction, which “blacks out” selected text and images. Most PDF editors will also offer one or more ways to electronically sign documents.
  • Mobile support: While deep PDF editing is best done on a desktop, it’s nice to be able to review and annotate files when you’re out and about. While PDFs can typically be reviewed in any PDF reader or editor, regardless of which one they were created in, consider looking for an editor that has a dedicated mobile app, is optimized for mobile devices, or allows cloud access to features through a mobile browser.

Verdict:

Given the above criteria, PDF Extra passes with flying colours not only does it provide you with the ability to perfrom the above mentioned tasks, once you subscribe to the platform you can get an online storage allocated to your account which can help with storage of documents and the ability collaborate on documents in the cloud.

Don’t just take my word for it, sign up for a trial by clicking on this link , and share your experience with me in the comment section.

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